Microsoft 365 Licenses Cost Optimization
Working with organizations of all sizes for the past 3 years, we recommend following 6 Best Practices for Microsoft 365 License Cost Optimization & Management.
Regular License Audits
Conduct monthly reviews to identify inactive, never-logged-in, and disabled users.
Reclaim licenses from employees who have left the organization.
Use Automated License Assignment
Implement auto-assignment rules based on user roles to avoid over-provisioning.
Use group-based licensing to streamline provisioning.
Optimize License Types
Downgrade users from E5/E3 to lower-tier licenses (F1 or Business Standard) if advanced features aren’t needed.
Use shared mailboxes instead of assigning full licenses to inactive email accounts.
Implement a License Reclamation Policy
Set automated workflows to reclaim licenses after a defined period of inactivity.
Notify users and managers before license revocation.
Leverage Microsoft 365 Usage Analytics
Use Power BI reports, cloud management platform or the Microsoft 365 Admin Center to monitor license usage.
Identify underutilized services and optimize assignments.
Negotiate Enterprise Agreements
If you have bulk licensing needs, negotiate with Microsoft for better pricing.
Monitor license renewals and adjust based on actual usage trends.
OfficeBoard by Loves Cloud provides you a platform to manage and optimize Microsoft 365 licensing costs continuously and efficiently. You can immediately find out $$ savings available for your organization once you onboard.
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